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We are searching for a Finance and Grants Manager who will be responsible for overseeing financial transactions, maintaining accurate financial records, and ensuring compliance with financial policies and regulations.

Job Description

Position: Finance and Grants Manager 

Organisation: Collaboration on International ICT Policy for East and Southern Africa (CIPESA)

Location: Kampala, Uganda

Duration: Three years (renewable)

About Us: Established in 2004, CIPESA is a leading centre for research and analysis of information aimed to enable policy makers in the region to understand ICT policy issues, and for various multi-stakeholders to effectively use ICT to improve governance and livelihoods. Our work responds to shortage of information, resources and actors consistently working at the nexus of technology, human rights and society in Africa. We conduct our work mostly through research, advocacy, capacity development, and convenings.

Main Purpose of Job:

The Finance and Grants Manager is responsible for overseeing financial transactions, maintaining accurate financial records, and ensuring compliance with financial policies and regulations. This role plays a vital part in the organisation’s financial management and supports decision-making processes by providing accurate and timely financial information. Furthermore, the Manager will support the CIPESA management in donor compliance, timely reporting, project document filing, and project management.

Key responsibilities

1. Financial Transactions:
   • Process and record financial transactions, including payments, invoices, receipts, and expenses.
   • Ensure accuracy and completeness of financial data and documentation.
   • Review and verify financial documents for compliance with organisational policies and procedures.
2. Budget Management:
   • Assist in budget preparation, monitoring, and control.
   • Track budget expenditures and report on variances.
   • Collaborate with relevant departments to ensure adherence to budgetary guidelines.
3. Financial Reporting:
   • Prepare and generate financial reports, including balance sheets, income statements, and cash flow statements.
   • Provide regular financial reports to management, highlighting key financial metrics and trends.
4. Bank and Cash Management:
   • Manage bank accounts and perform bank reconciliations.
   • Monitor cash flows and ensure adequate liquidity to meet organisational needs.
   • Facilitate cash and fund transfers as required.
5. Audit and Compliance:
   • Assist in the preparation for internal and external audits.
   • Ensure compliance with financial regulations and reporting requirements.
   • Implement and maintain internal controls to safeguard assets and prevent fraud.
6. Financial Analysis:
   • Conduct financial analysis to support decision-making and long-term financial planning.
   • Provide insights and recommendations based on financial data.
7. Payroll Processing:
   • Administer payroll processes, including salary calculations, deductions, and tax compliance.
   • Ensure accurate and timely disbursement of employee salaries and salary slips.
8. Vendor and Supplier Management:
   • Manage relationships with vendors and suppliers.
   • Review and process supplier invoices and payments.

     9. Grant Management:

• Oversee the implementation of grant-funded programs and projects.
• Monitor grant progress, track expenses, and ensure compliance with grant requirements.
• Prepare and submit required grant reports and documentation in a timely manner.
• Maintain accurate records of grant-related activities

   10. Relationship Building:

• Cultivate and maintain positive relationships with donors, funding agencies and programme partners.
• Attend meetings, conferences, and networking events to stay informed about grant opportunities and trends.

   11. Compliance and Risk Management:

• Ensure that the organisation complies with grant requirements and regulations.
• Identify and mitigate risks associated with grant-funded projects.

Qualifications and Skills:

• Bachelor’s degree in Finance, Accounting, or a related field.
• Professional certification (e.g., CPA, CFA) is a plus.
• Proven experience in finance or accounting roles and grants management .
• Familiarity with financial regulations, accounting principles, and best practices.
• Proficiency in financial software e.g. QuickBooks and Microsoft Office applications, especially Excel.
• Knowledge of donor compliance regulations
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organisational skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.

Standards of Professional Conduct:

CIPESA staff and partners must adhere to the values and principles outlined in the Code of Conduct, Equal Opportunity Policy, and Safeguarding against Sexual Exploitation and Abuse and Sexual Harassment (SEAH) Policy. In accordance with these CIPESA operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, and several others.

Application Process:

Refer to the application procedures here.